The commercial invoice is a document that the seller has to issue as part of the legal paperwork during any business transaction. What Is a Commercial Invoice?Īs the name states, it’s a type of invoice. A well-drafted commercial invoice makes sure your package doesn’t stay at the customs office longer than it should. Since it is used at the customs office, this document also has to mention any hazards the shipment may present. Companies have to use a commercial invoice form when they deliver any product paper documents are the only exception. Read more on how buyers and sellers use IncoDocs to countersign Proforma Invoices, Purchase Orders & Sales Contracts for global trade.Many types of documents describe the transaction between a seller and a client they all mention the products or services, the price, and the delivery date.īut the commercial invoice is mainly issued for customs purposes, so that they can determine the value of customs duties. Digital Company Stamp (using IncoDocs, sellers can create or upload their digital company stamp or seal).Digital Signature (using IncoDocs, sellers can draw or upload their digital signature).To finalize the document, the seller can add their signatory details: IBAN – International Bank Account Number.
Free dhl commercial invoice template code#
SWIFT Code (Bank ID) Bank Location (Country), Bank Location (City), Bank Name. If the seller uses an Intermediary bank to accept payments, the Intermediary bank details should also be included, i.e. For example, to make a Bank of America wire transfer, the Bank of America SWIFT code is BOFAUS3N This is known as a SWIFT ID or a bank identifier code (BIC). Each financial institution in the SWIFT network has a unique SWIFT code that is between 8 and 11 characters. This usually includes: Beneficiary Details Incoterm® & Place – The selling term and place agreed between the buyer and seller.Any additional fees or charges (usually mould, setup fees, transport costs or taxes).HS Code (to classify goods through customs clearance).Product Code (unique product reference number).This includes important information such as: The exporter will add a detailed list of the products that have been sold. Additional details (any packaging, delivery notes or additional details).30% deposit, 70% balance upon Bill of Lading) Terms/method of payment (the methods of payment and payment terms, i.e.Buyer reference number (usually the buyer’s Purchase Order number).These sections includes reference numbers, dates and additional information: Letter of Credit No (if goods are sold under a Letter of Credit)Ĥ – Reference Numbers & Additional Information.Country of Final Destination (where the goods are delivered through to final address).Type of shipment – FCL, LCL, Breakbulk or other.Method of Dispatch – Road, Rail, Air or Sea Freight.Important shipping and logistics details are included to help the consignee, logistics companies and customs brokers to correctly arrange the transportation, customs clearance and final delivery of goods. This includes basic company contact information including company name, address, phone numbers and personal contact details. This includes basic company contact information including company name, logo, address, phone numbers and personal contact details. Starting at the top left is the details of the Exporter of the goods: 1 – Exporter’s Details We’ve split the Commercial Invoice into sections to make it easy to understand where relevant information is required.
Read more about the difference between a Proforma Invoice and Commercial Invoice.Īs mentioned above, it’s important that exporters include all information on the Commercial Invoice template to avoid having issues or delays when transporting the goods and when clearing through customs in the country of import. In some cases, exporters will provide a Proforma Invoice before the goods have been shipped (pre-shipment), then provide a Commercial Invoice post shipment.
Note that a Commercial Invoice is issued after the goods have been delivered or shipped (post-shipment).
For example, if you are sending airfreight shipments with FedEx or DHL you will have to provide to FedEx a Commercial Invoice, or provide to DHL a Commercial Invoice. It’s important that the template for Commercial Invoice contains all relevant information to avoid importers having any issues or delays when clearing the goods through customs.Ī Commercial Invoice must be provided for all seafreight and airfreight shipments. The importer will use the Commercial Invoice template, packing lists and other shipping documentation to get the products cleared through customs in the country of import. When products have been shipped Internationally, the Exporter will create a Commercial Invoice template and other shipping documentation and share them to the importer.
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